LAST UPDATE: May 25th, 2022
Bitprods SRL-BV with registered seat Leuvensesteenweg 533, 1930 Zaventem (Belgium) (“the Company”) and inscribed at the Crossroad Bank for enterprises under number 0633.830.464 (“Bitprods SRL-BV”, “us”, “we”, “our” or “the Company”) is committed to protecting the privacy and confidentiality of Personal Information we may collect.
I. IMPORTANT INFORMATION
It is important that the Personal Information we hold about you is accurate and current. Please keep us informed if your Personal Information changes during your relationship with us. You are responsible for maintaining the accuracy of the information you submit to us, such as your contact information and payment details. If you contact us with changes, we will make good faith efforts to make requested changes in our then-active databases as soon as reasonably practicable. Note, however, that information may persist internally for our administrative purposes and that residual data may remain on backup media or for other reasons in accordance with applicable legislation.
II. THE INFORMATION WE COLLECT ABOUT YOU
Personal Information or Personal Data means any information about an individual from which that person can be identified. It does not include information where the identity has been removed (anonymous data). We and our third-party service providers may collect, use, store and transfer different kinds of information about you that we have grouped together as described hereafter. Some of this information may be considered as Personal Data, individually or collectively with other data:
IDENTITY INFORMATION includes name, username or similar identifier, title, date of birth, and gender.
DEMOGRAPHIC INFORMATION includes zip code, age and/or income.
CONTACT INFORMATION includes billing address, delivery address, email address and telephone numbers.
FINANCIAL INFORMATION includes bank account and payment card details (applicable if any payments were made).
TRANSACTION INFORMATION includes details about payments to and from you and other details of services you have purchased from us (applicable if any payments has been made).
TECHNICAL INFORMATION includes internet protocol (IP) address, your login data, browser type and version, time zone setting and geographical location, browser plug-in types and versions, operating system and platform and other technology or other unique identifier (a set of numbers or characters that is assigned to your computer, mobile phone, or other device when you are on the Internet) (“Device Identifier”) for any computer, mobile phone, tablet or other device (any of which are referred to herein as a “Device”) used to access our Websites.
PROFILE INFORMATION includes your username and password, purchases or orders made by you (applicable if any orders were made), your interests, preferences, product feedback, and survey responses.
USAGE DATA includes information about how you use our Websites, Products and Services, including all of the areas within our Websites that you visit or use and the time of day you visited the Websites, among other information.
MARKETING AND COMMUNICATIONS INFORMATION includes your preferences in receiving marketing from us and our third parties and your communication preferences.
LOCATION INFORMATION includes information about your location using a variety of technologies, such as GPS, IP address, and connected or nearby Wi-Fi networks.
USER CONTENT INFORMATION includes text (including questions, comments, and suggestions), pictures, audio, videos, or other content (collectively, "User Content") you share by participating and posting content publicly in reviews, interactive features, or other communication functionality (“Community Features”).
III. HOW WE COLLECT YOUR PERSONAL INFORMATION
We use different methods to collect information from and about you including through:
DIRECT INTERACTIONS. You may give us your Identity, Demographic, Contact, Financial, Profile, or Marketing and Communications Information by filling in forms or by corresponding with us by mail, phone, email, or otherwise. This includes Personal Information you provide when you:
● purchase our products or services;
● create an account on our Websites;
● subscribe to emails or newsletters;
● request services or other information;
● enter a competition, promotion or survey; or
● give us feedback about products, services, or our Websites.
AUTOMATED TECHNOLOGIES OR INTERACTIONS.
As you navigate through our Websites, we may automatically collect Technical, Usage, and Location Information about your equipment, browsing actions and patterns. We collect this Personal Information by using cookies, pixel tags, embedded scripts and other similar technologies.
We may also receive Technical Information about you if you visit other websites employing our cookies.
Cookies are small data files that a website sends to your Device while you are viewing the website that are stored on the Device. Cookies can be used for many purposes, including to monitor use of websites, to customize content specific to your interests, to ensure that you do not see the same advertisement repeatedly, to speed up your searches and purchases and to recognize you when you return to our Websites and/or store your user name and password so you do not have to re-enter it each time you visit the Websites. You may refuse to accept cookies by activating the appropriate setting on your browser. However, if you choose to disable cookies on your Device, some features of the Websites or our content may not function properly.
Pixel Tags (also referred to as clear GIFs, 1x1 GIFs Web beacons, or Web bugs) are small graphic images or other web programming code that may be included on our Websites and in our e-mail messages. In contrast to Cookies, which are stored on a user’s Device, Pixel Tags are embedded invisibly in web pages. Pixel Tags may be invisible to you, but any electronic image or other web programming code inserted into a web page or e-mail can act as a pixel tag. Pixel Tags or similar technologies may be used for a number of purposes, including, without limitation, to count visitors to the Websites, to monitor how users navigate the Websites, to count how many e-mails that were sent were actually opened or to count how many particular articles or links were actually viewed.
Embedded scripts are programming code designed to collect information about your interactions with the Websites, such as the links you click. The code is temporarily downloaded onto your Device from our web server or a third-party service provider, and is active only while you are connected to the Websites.
When we post videos, third parties may use local shared objects, known as “flash cookies,” to store your preferences for volume control or to personalize certain video features. Flash Cookies are different from browser Cookies because of the amount and type of data and how the data is stored. Cookie management tools provided by your browser will not remove Flash Cookies. To learn how to manage privacy and storage settings for Flash Cookies, please visit:
The Websites may provide you the opportunity to participate and post User Content publicly through reviews, surveys, interactive features, or other communication functionality (“Community Features”). We may provide functionality for you to submit or post User Content through Community Features, by linking the Websites to a third party-service, or otherwise. Please note that certain information, such as your name, may be publicly displayed on the Websites along with your User Content. User Content consisting of uploaded files may contain metadata, which may contain Personal Information or other information about or relating to you.
You may wish to remove metadata from your files before transmitting such files to us.
THIRD PARTIES OR PUBLICLY AVAILABLE SOURCES.
Examples of third-party sources include:
Technical Information from the following parties:
○ analytics providers;
○ advertising networks; and
○ search information.
Contact, Financial and Transaction Information from providers of technical, payment and delivery services.
Identity and Contact Information from publicly available sources.
INFORMATION PROVIDED FROM OTHER USERS.
If you decide to invite a third party to create an account and/or purchase our merchandise, we will collect the Identity and Contact Information you provide (e.g., name and e-mail address) for you and the third party in order to send a message to the third party and follow up with the third party. We rely upon you to obtain whatever consents from the third party that may be required by law to allow us to collect such information and contact the third party as described in the foregoing sentence. You or the third party may contact us at email@example.com to request the removal of this information from our database.
IV. THIRD-PARTY INTERACTIONS
The information collected and stored by the third party remains subject to the third-party’s privacy practices, including whether the third party continues to share information with us, the types of information shared, and your choices with regard to what is visible to others on that third party website or service.
V. THIRD-PARTY ANALYTICS PROVIDERS & AD SERVERS; ONLINE TRACKING
Bitprods SRL-BV works with certain third parties (including network advertisers, ad agencies, and analytics companies) to provide us with information regarding traffic on the Websites, to serve advertisements, including our advertisements elsewhere online, and to provide us with information regarding the use of the Websites and the effectiveness of our advertisements.
For additional information regarding targeted advertising and the “opt-out” procedures of NAI members and DAA Self-Regulatory Program participating companies, you may visit:
NAI Opt-Out Tool (for website users): http://www.networkadvertising.org/managing/opt_out.asp
DAA Consumer Choice (for website users): http://www.aboutads.info/choices/
DAA AppChoices (for mobile app users): http://youradchoices.com/appchoices
Your browser settings may allow you to automatically transmit a “Do Not Track” signal to websites and online services you visit. However, there is no consensus among industry participants as to what “Do Not Track” means in this context. Like many websites and online services, the Websites currently do not respond to or alter their practices when they receive a “Do Not Track” signal from a visitor’s browser. To find out more about “Do Not Track,” you may wish to visit http://www.allaboutdnt.com.
VI. LEGAL BASIS FOR PROCESSING PERSONAL DATA AND HOW WE USE YOUR DATA
We will only use your personal data when the law allows us to do so. Most commonly, we will use your Personal Information in the following circumstances:
Where we need to perform obligations relating to a contract to which you are a party or to take steps at your request before entering into such a contract.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Our legitimate interests include those related to conducting and managing our business to enable us to give you the best Product and/or Service and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your Personal Information for our legitimate interests. We do not use your Personal Information for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
With your consent
We rely on consent as a legal basis for processing your Personal Information in relation to sending marketing communications to you. You have the right to withdraw consent to marketing at any time by contacting us using the contact information provided above.
Where we need to comply with a legal or regulatory obligation.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data.
2. HOW WE USE YOUR DATA
We may use the information we collect about you, including Personal Information and Usage Data:
to provide you with our products and services and related customer service;
to process your registration and account creation with the Websites, including verifying your contact information is active and valid;
to identify you as a user in our system;
to provide you with information, products or services that you have requested or agreed to receive;
to provide improved administration of our Websites and services;
(if applicable) to process transactions you initiate, process payments and provide accurate billing and shipping;
(if applicable) to send you administrative e-mail notifications, such as order confirmations, order status updates, security, or support and maintenance advisories;
to respond to your inquiries related, a.o. to employment opportunities or other requests;
to send newsletters, surveys, offers, and other promotional materials related to our services and for other marketing purposes;
to market our products/ services, including recommending products / services that might be of interest to you;
to improve our Websites, product and service offerings;
to present our Websites and its contents in a suitable and effective manner for you and for your computer;
to customize and tailor your experience on the Websites, for example, by displaying content that we think you might be interested in;
to improve the quality of experience when you interact with our Websites for internal business purposes;
to carry out our obligations and enforce our rights arising from any contracts entered into between you and us;
to notify you about changes to our service;
to comply with applicable laws, lawful requests, and legal process, such as to respond to subpoenas or requests from government authorities;
to contact you with regard to your use of the Websites and, in our discretion, changes to the Websites policies or functionality; and
In addition to the above, we may use anonymous data to analyze request and usage patterns so that we may enhance the content of our services and improve navigation on the Websites.
VII. DISCLOSURES OF YOUR PERSONAL INFORMATION
A. INTERNAL THIRD PARTIES
Bitprods SRL-BV may, and reserves the right to, share your information with any other company that is not presently, but becomes, a Bitprods SRL-BV parent, subsidiary, or affiliate. You may be presented with an opportunity to receive information and/or marketing offers from Bitprods SRL-BV and our affiliated businesses, partners and agents. For more information, please refer to the Marketing Communications section.
B. EXTERNAL THIRD PARTIES
Third Party Service Providers
We may also use Technical Information to identify users, and may do so in cooperation with copyright owners, Internet service providers, wireless service providers, or law enforcement agencies in our discretion.
VIII. YOUR RIGHTS WITH REGARD TO YOUR PERSONAL DATA
You have several rights as defined by law regarding the use of your Personal Data:
A. ACCESSING, UPDATING, CORRECTING, DELETING, OBJECTING TO PROCESSING AND TRANSFER OF PERSONAL DATA
With regard to your personal data, you benefit from the following rights:
REQUEST ACCESS to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that they are correct and that we are lawfully processing it.
REQUEST CORRECTION of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
REQUEST ERASURE of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons that will be notified to you, if applicable, at the time of your request.
OBJECT TO PROCESSING of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation that makes you want to object to processing on this ground as you feel it affects your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information that override your rights and freedoms.
REQUEST RESTRICTION OF PROCESSING of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of your data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
REQUEST THE TRANSFER of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format.
WITHDRAW CONSENT at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain Products and/or Services to you.
If you wish to exercise any of the rights set out above, free of charge, please contact firstname.lastname@example.org.
We may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us con rm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
B. CHOOSING NOT TO SHARE PERSONAL INFORMATION
You may choose not to provide us with any Personal Information. In such an event, you may still be able to access and use some of the Websites. However you may not be able to access and use those portions of the Websites that require your Personal Information.
Where we need to collect Personal Information by law, or under the terms of a contract we have with you and you fail to provide that information when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with Products and/or Services).
C. DATA RETENTION
We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances, you can ask us to delete your data: see the Request Erasure subsection below for further information.
In some circumstances we may anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
D. CHANGE OF PURPOSE
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis that allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
IX. DATA SECURITY
Bitprods SRL-BV uses commercially reasonable security measures to safeguard the Personal Information we collect from loss, misuse and unauthorized access, disclosure, alteration and destruction.
We have put in place procedures to deal with any suspected Personal Information breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
X. USERS OUTSIDE OF BELGIUM AND INTERNATIONAL TRANSFERS
The Websites are hosted and operated in Belgium and third-party service providers and partners operate in Belgium and other jurisdictions. If you are located outside of Belgium, please be aware that any information you provide to us may be transferred to and processed in Belgium and other countries.
XI. QUESTIONS AND COMPLAINTS
You may have the right to make a complaint at any time to the supervisory authority for data protection issues (please see https://edpb.europa.eu/about-edpb/about-edpb/members_en#member-be). However, we would appreciate the chance to deal with your concerns before you approach the supervisory authority so please first contact us directly to allow us to do so.